Member Info: Volunteering at the Show  

The Staffing Committee is charged with organizing workers for the quilt show, and there are many jobs that must be performed to make it successful! White Gloves, Boutique, Silent Auction and Vendor Host require standing and walking. Admissions and Raffle Quilt Sales and Hospitality are primarily seated jobs. In other words, there is an opportunity for everyone to help! 

The need for volunteers brings us to online volunteer sign-up. We all need to commit to helping with set-up, running the show itself, and take-down - sitting or standing or building or running. Whatever you are able to do, please do! It is a great time to have fun, make new friends, and interact with guests while showing off our beautiful quilts!   

Here are the volunteer expectations:

  1. Set-up Day – Thursday, October 23 - every guild member is asked to participate if possible! We can’t have a show without set-up. Remember that there are tasks even during set-up that can be accomplished while seated. Please ask your able-bodied spouses, friends, and family to help. Free lunch will be provided for all workers on Thursday.

  2. During the show – Friday and Saturday - every guild member is expected to volunteer for at least three shifts . Boutique member vendors are expected to fill one volunteer shift in the Boutique and two additional shifts somewhere else.

  3. At the end of the show – Saturday – every guild member is asked to help take the show down. Again, family and friends can help, and it goes surprisingly quickly! No quilts will be released until the show is down, packed, and ready for the moving company. 

Here's how volunteering works in 3 easy steps:

  1. Visit SignUp

  2. Review the options listed and choose the shift you like.

  3. Sign up! It's easy - you will NOT need to register an account or keep a password on SignUp, and your email address will not be shared with anyone.

Volunteer Job Descriptions

Admissions: Greet guests and take the entry fee. Each paying guest is given a ticket (we will track number of attendees and their zip codes). Offer each guest a ballot to vote for his or her favorite quilts. This is a seated job, handling money. One member for each shift will be trained using Squarespace to take credit cards. (It’s easy to learn).

Raffle Quilt: Sell tickets for our raffle quilt. This is a seated job, handling money.

White Gloves: You are the protecting the quilts from sticky fingers while answering questions, engaging guests in conversation about the quilts, and drawing viewers’ attention to details! Wearing white gloves allows you to touch the quilts and turn the corners to show the backs. You will be on your feet and moving around. 

Boutique: Sell boutique items. Help customers find treasures that they will want to take home with them! You will be handling money. Calculators will be provided. You will be on your feet and moving around. 

Silent Auction: Monitor the silent auction table and quilts. You will be handling money. In each time slot Donna has included detail instructions what you can expect for each shift.   

Hospitality: Monitor the hospitality room, including managing the very limited refreshments and keeping the area tidy. This job can be done mostly seated.

Vendor Host: Overall, promote vendor satisfaction. Introduce yourself to each vendor and offer any help or assistance. Act as point person for vendors to call on for any problems that arise. Be available as a 5-to-15-minute booth sitter, especially for vendors that are alone. This means just watching the booth, no transactions.

Andrea Krier, Staffing Chair