Quilt Show News for September 2019

General Show News

So many things happening for our great quilt show! Floor plans, quilt placement, donations to Silent Auction and Boutique, sleeves on our quilts, advertising, venue meeting, VOLUNTEERS, practicing setting up and hanging the stands, and VOLUNTEERS!

You can sign up to volunteer online, very easy. We are all responsible for the success of the show. Please sign up for anything you can help with, easy jobs or more active jobs. If you have not done something before, Try it, you’ll like it! Besides, it is a perfect time to get to know more friends in the Guild.

We are so excited that this show is one of our largest. We hope everyone can help make it the best! Remember, we are having two practice meetings, Sunday, September 15th and September 29th at 2:00 p.m. at Nancy Smith’s house. We still need volunteers to help mark the floor, move the equipment, and help with setup or take down.

Madge and Christine, Quilt Show Co-chairs


Promote the Show!

Now is the time to get those bookmarks to your friends and family. Most people come to the show because they have been directly invited, so start reminding everyone that the show is the first Friday and Saturday in October at the Libertyville Sports Complex (near the intersection of Routes 137 and 45).

Bookmarks will be available at the September guild meeting, or contact Margaret Martin. If you use Facebook, please share the Facebook event for our show to your friends and family. If you use Instagram, follow @villagequilters.

Visit the Members Show page on our web site to download flyers for printing and graphics you can share online (including email).

Margaret Martin


We are still collecting donations from members to sell in the boutique.

If you are selling your items you must complete an inventory sheet. You will also need orange pricing tickets to attach to your items. Both items are available from Sue Ann Kuby.

It’s not too late to become a vendor! See Sue Ann for details, inventory sheets and pricing tickets.

Sue Ann Kuby, Carol Swartz, and Kathy Avellone

Check In/Check Out

Quilts may be checked-in on Thursday, October 3 from 7:00 a.m. to 9:00 a.m. The 4"x 6" ID cards will be distributed at the Guild meeting on Tuesday, September 17. Please attach your ID cards to the lower left-hand corner of your quilt with two safety pins. Check-Out will be on Saturday afternoon, but only after the entire show has been taken down. Everyone can help, at every level of activity...it's fun!

Feather Schroeder


Thank you all for so generously signing up to bring yummy things or a donation of money toward hospitality during the quilt show. At the September guild meeting there will be a sign-up sheet passed around again. Attached to the clipboard will be an alphabetical list of all those who have already signed up and what each person had agreed to bring. If you want to donate money but have not done so already, please place your donation in the envelope accompanying the sign-up sheet so that we can purchase needed items before we set up the hospitality room. Thank you all again — what a great and generous group!

Alice Hutchinson, Edie Hirasawa, and Yolande Sherrod

Quilt Appraisals

The quilt show is fast approaching and there is still time to sign up for quilt appraisals. Remember: Your quilts are “works of art” and should be appraised to insure you get the true replacement value if something should happen to them. Please call or email me for a spot on the schedule to sign up before the show. You can also sign up during the two days of the quilt show.

Judy Hillebrand

Quilts of Valor

Responses have been coming in from the nominated veterans for the QOV ceremony. As of now we have 10 "yes, I will attend", 3 "no, I will not attend", and 8 "not yet responded".

Please let me know if you would like to help with the actual ceremony: help set up the chairs, help take down the QOVs that are hung but will be awarded, remove sleeves from those to be awarded, assist in actually wrapping the quilts when awarded, help serve the refreshments at the reception following the ceremony.

We would like to borrow a podium for the QOV ceremony. If any member has access to one and would be willing to let the Guild use it, we would be most grateful. And at this time, we are also still looking to borrow an American Flag on a stand to have at the QOV ceremony.

Cheryl Mercy

Equipment Transportation

One very important part of the show is getting the display stands and drapes out of storage and on to a truck to transport them to the venue, and then a return trip - loading the truck to return the equipment to storage in Lake Forest. Many of our members don’t have the physical strength for this so those of us who do need to step up and participate. This is do-able and a very important part of the show. Our new stands should make this easier than in past years. For more details please contact Kimberly Jurco.

Quilt Show Set Up and Take Down

Be ready to roll up your shirt sleeves for the day to get our quilt show ready. We have a lot to be proud of. We have a record-breaking number of quilts entered, new quilt stands to show off, and an impressive Quilts of Valor ceremony. We just need everyone to pitch in and help on Thursday, October 3, for Set Up and Saturday, October 5, for Take Down. There are all kinds of jobs, and not many excuses for not helping.

Please remember that each of you are encouraged to attend one of the two practice sessions for setting up our show, on Sunday, September 15, or September 29, at Nancy Smith’s house. Please email me if you plan to attend and I will send you her address.

It is extremely important that you attend a practice session to learn how to set up our show with our new stands.

Marti Austin

Silent Auction

Thank you for all for the beautiful items received at the August member meeting - 30 items were donated!!! Keep them coming. Items can be donated to the Silent Auction up to, and including, the day of the show.

Kathy Sorkin and Cheryl Mercy

Staffing Committee Needs You!

There are a total of 191 slots to fill for staffing. As of today, 104 (54%) have been filled. Thank you very much.

Thursday October 3, Setup day, is fun! Lunch is provided and we work in small groups hanging quilts. It’s a great way to meet other members.

We're using SignUp.com, the leading online signup and reminder tool, to organize our upcoming signups. It is an easy website where you will be able to receive shift reminders and edit your shifts.
Here's how it works:
1) Visit our signup page
2) Review the options listed
3) Choose your shifts. It's easy - you will NOT need to register an account or create a password

Note: SignUp.com does NOT share your email address with anyone. If you prefer not to use your email address, please contact me and I can sign you up manually.

Andrea Krier